Are you interested in organizing an Easter Egg Hunt or Easter Egg Trail for your school, church, or other group?
Below is a simple guideline to follow to have a successful Easter egg hunt
with the least difficulty!
If you want to organize a community, organization or church Easter Egg
Hunt, the page below should help you with step by step information and tips.
Most other guides are aimed at hold a small backyard egg hunt; ours is
intended for larger Easter egg hunts, either public or private. And please
pass on any tips and resources you think we've missed; we constantly update
- Getting help!
Don't underestimate the
amount of work that is involved. Getting volunteers to commit to
help from the start is important. You can use
SignUpGenius.com to send
out a signup form to ask families to RSVP and contribute either labor,
supplies or cash. SignUpGenius.com even allows them to leave a comment
on the sign up to let everyone know exactly what they will be bring,
contributing or what times they will be volunteering.
- Organizational meeting - Date, location, events, groups,
Get your key volunteers together to
decide the details and assign responsibilities and deadlines. Again,
signupgenius is great for that. In your organizational meeting, find out
if anyone has experience running previous Easter egg hunts. Set a scope:
how many participants do you expect? How will you organize age groups?
What games and other activities do you want to have? Will vendors
participate? If so, free, or will they expect to be paid, or offer
their goods, food or activities for a fee directly? Will food be
offered? Are there local rules governing this? Check with the
local town/city government.
- Set the date and time
Easter egg hunts are
typically held on the Saturday a week or two before Easter. A small
percentage are held on the Saturday the day before Easter Sunday.
And even fewer are held on Easter Sunday; those are mostly held at
churches, right after Easter services. As for time, the most common
choice is for late morning or early afternoon, typically starting around
11 am and ending by 2 pm. Of course that depends upon what other
activities you will have and vendor participation.
- Location / venue
Make sure the selected venue
suits the number and age of participants. Easter egg hunts are usually
held outdoors, but you will need to have a backup plan in case the
weather does not cooperate. Schools, public parks, churches and large
grassy areas attached to shopping malls are often used. Of course, you
will need to obtain written permission, along with any conditions of
use, from someone in a position of authority at the property. Get that
agreed as soon as possible.
If you are hosting a neighborhood egg
hunt, you may want to spread the hunt over several adjacent yards, or
use a nearby park or common. If your hunt will be indoors, be sure to
spread the hunt over several rooms and consider safety.
- Age groups
Most Easter egg hunts segregate
children in to appropriate age groups to avoid younger, smaller children
getting trampled by older children Typically, the groups are:
Children 2 and under, 3 & 4 years old, 5 & 6 years old, 7 & 8 years old,
9 & 10 years old.
If there is sufficient space, the each age group
can have it's own roped-off are and be held concurrently. Or the same
space may be used, and hunts held sequentially, usually starting with
the youngest. Color codes or signage to make it clear who belongs where
makes it easier to manage the egg hunt if you have different aged
children. Generally, the eggs are spread out in a large grassy
area, free of rocks, obstructions and other hazards.
- Eggs, prizes, etc.
You'll need to get a large
quantity of plastic eggs into which your volunteers will put a piece of
wrapped candy. You may be able to get donations, but generally, you'll
have to expect to spend the larges portion of your budget on buying the
eggs and candy. If you are receiving candy by donation, it would
be wise to take only sealed bags. And be sure to specify a deadline for
getting the candy and eggs to you, in time to have an egg stuffing
event. You'll want about a dozen eggs per child. Most hunts emphasize
that each child needs to bring his or her own bucket, pail or bag to
Of course, while much of the fun is collecting the
eggs, discovering what’s inside is also part of it. Diversity makes it
more fun. Fill the eggs with different types of candy, coins,
marshmallow chicks, temporary tattoos, stickers, coupons to local
businesses, etc. You might even consider hiding more substantial prizes
in some of the eggs, or in special eggs (like a larger size or golden
color) like dollar coins. You can announce a “hard luck” prize at the
end of the hunt for the child who finds the least number of eggs. Easter
egg hunts are about having fun; not competition.
- Volunteers and help
You'll need volunteers to
help stuff the eggs, put up flyers, put out the eggs, and of course run
the event. The organizational meeting is the place to make
assignments. It's far better to have too many volunteers in case of
illness or those who fail to show up. Again, you can use signupgenious
to track people, hours, items, etc.
- Media - getting the word out
putting up flyers and of course posting your information on Easter Egg
Hunts and Events.org are all important to getting a big turn out. You
may be able to get coverage from local tv and radio, especially if you
have something unusual, like a helicopter egg drop.
Unless your hunt will be held in a
desert during the dry season, you'll want to have contingency plans in
the event of substantial rain - and announce these in advance.
Some organizers have access to an indoor area. Others plan to have
it the next weekend. Having a website or phone number with a recording
to make announcements is good. You can usually get a free
temporary number from Google voice.
- Day of the hunt - Set up
Allow plenty of time to
put out the eggs, set up tables, signs, rope off areas using "police
tape from a party store, etc., before everyone arrives. If you will have
vendors, be sure they come to set up in plenty of time. Get volunteers
in place to watch over the egg fields, so kids aren't tempted to go in
early! Most hunts simply spread the eggs out on a large grassy lawn, but
if you do decide to hide them, keep these tips in mind:
eggs far from electrical outlets or plugs.
Do not hide eggs in holes
in tree trunks or the ground.
Hide eggs at or below the eye level of
Do not hide eggs around fragile, glass or breakable
Keep eggs out of thorny plants and other foliage that may be
Do not hide eggs in any animals home, food bowl or play
- The hunt is on!
Families start showing up, the
food vendors, inflatables, etc., are set up and you've turned the music
on! Using your PA system, make periodic announcements to help inform and
guide people. If people are crowding one area or activity and another is
empty, point that out.
- Clean up
Don't forget a clean up crew. Put
a number of large containers around, clearly labeled as either "trash" or
"Put your empty plastic eggs here for next year!" You'll probably
get 80% of your eggs back! And like the boys scouts say, try to leave
the area better than you found it, if you want to be allowed to use it
Easter Egg Hunt Supplies List
- Plastic eggs
- Candy, coins, stickers, and other items to fill the eggs
- Rope or marking tape to rope off areas
- Cardboard and markers for signs, or commercially made reusable
banners and signs
- PA system or megaphone
- Announcement flyers or posters
Suggested Games and Activities
- Bean bag toss
- Plastic duck races
- Wheel of fortune
- Train rides or tractor hayrides
- Balloon animals
- face painting
- temporary tattoos
- Inflatables and Bounce houses
- Ice, slushee, shaved ice, etc.
- Burger, gyro, hot dog vendors
- Pony rides
- Local restaurants
- Local children-oriented vendors, like pottery shops, mini golf,
Monkey Joe's, Chuckie Cheese, etc. (They may want to send in coupons, or
set up a table)
For more information, see the menu bar at the top of the page: Resources and Related Websites
Easter Egg Hunt, Parade and Event Listings